Privacy Policy

Last updated: July 15, 2025

1. Introduction

Welcome to Cockpit Coach ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our coaching management application and services.

2. Information We Collect

2.1 Personal Information

• Name and contact information (email address, phone number)
• Profile information (first name, last name, preferences)
• Account credentials and authentication data

2.2 Coaching Data

• Client information and coaching notes
• Goals, progress tracking, and session records
• Booking and scheduling information
• Time blocks and calendar data

2.3 Integration Data

• Calendar events and scheduling data (with your consent)
• Email communications (with your consent)
• Network and contact information for candidate ranking

2.4 Technical Information

• Device information, browser type, and IP address
• Usage data and application interaction logs
• Cookies and similar tracking technologies

3. How We Use Your Information

We use your information to:

• Provide and maintain our coaching management services
• Process your requests and facilitate coaching sessions
• Analyze and improve our application features
• Send you important updates and communications
• Ensure security and prevent fraud
• Comply with legal obligations

4. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your explicit consent
• To comply with legal requirements or court orders
• To protect our rights, property, or safety
• With service providers who assist in our operations (under strict confidentiality agreements)

5. Data Security

We implement appropriate security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure.

6. Data Retention

We retain your information only as long as necessary to provide our services and comply with legal obligations. You may request deletion of your data at any time, subject to certain exceptions.

7. Your Rights

You have the right to:

• Access and review your personal information
• Request correction of inaccurate data
• Request deletion of your data
• Withdraw consent for data processing
• Export your data in a portable format

8. Third-Party Services

Our application may integrate with third-party services (Google Calendar, Gmail, etc.). Your use of these services is subject to their respective privacy policies.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

10. Contact Us

This Privacy Policy is effective as of the date last updated above.